HOW  TO  FORWARD  AN  E-MAIL


Continuing from the previous, Reply To An E-Mail, section. To forward an e-mail is exactly the same as replying to an e-mail except that any attachments that are in the original, received, e-mail will be left intact when forwarding. Remember. When replying to an e-mail that has attachments those attachments are not included in the reply e-mail by default (normal behaviour). So forwarding is great if you just want to forward an e-mail AS IS (i.e. with attachments).


In this example I have received an e-mail, with two attachments (two photograph files) from Denise Cedar, which I have opened by clicking on its heading within the main Mail application window and from there have clicked on the FORWARD button.



Fig 1.0  Open an e-mail with one or more attached files (attachments) inside it and then click on the FORWARD button

Clicking on the FORWARD button brings up the following Forward E-mail window whereby all you need to do is fill in the TO edit box with a recipient's e-mail address (Fig 1.0) before clicking on the SEND button (Fig 1.1). In this example I am forwarding the e-mail Denise Cedar sent me onto Maud Bishop, therefore I will enter Maud Bishop's e-mail address (maudbishop@hotmail.com) into to the TO edit box and then click on the SEND button.



Fig 1.1  Fill in the TO edit box with a new recipient's e-mail address and then click on the SEND button

Before clicking on the SEND button I could of inserted a new e-mail message into the E-MAIL MESSAGE edit box, alongside Denise Cedar's original e-mail message, but for this example I decided to forward Denise Cedar's e-mail message and two photo attachments only.

Regardless of inserting a new e-mail message or not, Denise Cedar's original e-mail message (above) is highlighted with a blue line running down its left-side with the words - Begin Forwarded Message - above it. That wording tells you that anything below it, marked with a blue line, is the original e-mail message together with any of its reply e-mail messages (collectively known as Forwarded e-mail messages, because they are being forwarded onto someone else). In the example below I have inserted a new e-mail message, above the wording - Begin Forwarded Message, just to show you what I am talking about.



Fig 1.2  You can enter a new e-mail message above the forwarded (original and reply) e-mail messages if you wish

As well as inserting a new e-mail message alongside the existing Forwarded e-mail messages you can also attach new files to the e-mail by clicking on the ATTACH FILE (Paper Clip) button, as described in the How To Attach Files section. In the example below I have entered a new e-mail message and attached a new photograph file (of myself) to the e-mail that I am currently forwarding to Maud Bishop.



Fig 1.3  You can enter a new e-mail message and attached a new file to the e-mail you are currently forwarding

If you do enter a new e-mail message and/or attach new files you may need to scroll down the E-MAIL MESSAGE edit box in order to see the forwarded e-mail message(s) and any attached files (attachments).



Fig 1.4  You may need to scroll down the E-MAIL MESSAGE edit box to see the forwarded e-mail message(s) and any attached files (attachments)


SUBJECT

When you forward an e-mail the SUBJECT edit box will already be filled in for you with the special prefix Fw: followed by the e-mail's original subject (title). In this example - Fw: Two Photo Files Attached. The Fw prefix, which is not important, and the Subject, which is important, can both be deleted and changed for something else such as Philip's Wedding, just like with a reply e-mail, but the subject should never be blank/empty. This is because leaving the SUBJECT edit box blank/empty could mean the e-mail is classed as Spam (Junk Mail) by the recipient's ISP (Internet Service Provider). So ALWAYS MAKE SURE THERE IS A SUBJECT.


TO

The TO edit box will be empty for the simple reason that the Mail application doesn't know who to forward this e-mail to, of course. So in the above examples I had to manually type in Maud Bishop's e-mail address (maudbishop@hotmail.com).

You can insert more e-mail addresses into the TO edit box if you want to. This is not just for reply and forward email purposes but also for new e-mail purposes. Simply type another e-mail address into the TO edit box, making sure that each e-mail address is separated by a comma. There is no need to put a comma after the last e-mail address though as mail will know it is the last e-mail address.



Fig 1.5  You can type more e-mail addresses into the TO edit box, therefore forwarding this e-mail to more people.

If the e-mail address you are typing into the TO edit box has been used before, and is therefore inside mail's Previous Recipients list, you can simply select it with the mouse pointer. This saves you from typing that e-mail address out in full. In some cases you may see multiple e-mail addresses appear if they have the same first initial or name as the others; like in this next example where I have begun to type Joh - Two suggested e-mail addresses have appeared from the Previous Recipients list. The Previous Recipients list was demonstrated in the Reply To E-Mail section.



Fig 1.6  If an e-mail address has been used before it may appear in the TO edit box as a suggested e-mail address




Fig 1.7  A new and existing e-mail address have been inserted into the TO edit box


Getting back to the original e-mail I forwarded at the beginning of this section; Always check your SENT mailbox (folder) to make sure your e-mail has been sent out. In the example below you will notice the conversation number is 1. This is because this is my first conversation with (e-mail to) Maud Bishop, even though I have been conversing (e-mailing) with Denise Cedar (she was the one who originally sent me this e-mail).



Fig 1.8  Always check your SENT mailbox (folder) to make sure your forward e-mail has been sent out

One of the main benefits of forwarding an e-mail is that it keeps things clean. It allows you to create a brand new e-mail message for someone else while the forwarded e-mail (it's message and attachments) is treated as a separate e-mail/attachment.